Home >> Tenders >> Ppp Tenders >> Tender information notice for the financing, design, reconstruction, restoration and facility management of an International Conference Centre, and of its landscape, on the existing infrastructure of the Faliro Pavilion

Tender information notice for the financing, design, reconstruction, restoration and facility management of an International Conference Centre, and of its landscape, on the existing infrastructure of the Faliro Pavilion

Project Sector: 
Tender Type: 
Submission Deadline: 
Thu, 25/10/2007
Contract award procedure: 
Tender Summary: 

Tender information notice
''Financing, design, reconstruction, restoration and facility management of an International Conference Centre, and of its landscape, on the existing infrastructure of the Faliro Pavilion''

PART 1: CONTRACTING AUTHORITY
1. Name, address, fax number and email address of the Contracting Authority: General Secreteriat for the Olympic Utilization, 7 Kifissias Av. Athens, PC 11523, tel. 2106497000, fax 210 6496610, email: ggoa@culture.gr website: www.ggoa.gr

PART 2: DESCRIPTION
2. Name of the contract, as given by the Contracting Authority.
''Financing, design, reconstruction, restoration and facility management of an International Conference Centre and of its landscape on the existing infrastructure of the Faliro Pavilion''

3. Brief description of the contract:
This PPP project relates to the financing, design, reconstruction, restoration, facility management and landscape formation/ plantation, withinin the limits of the provided land-plot for the project ''Financing, design, reconstruction, restoration and facility management of an International Conference Centre and of its landscape on the existing infrastructure of the Faliro Pavilion'' (<< Project>>). The infrastructure is governed by the provisions of Law 3342/2005 for the Olympic Utilisation. This Partnership is part of the strategic plan of the General Secretariat of the Olympic Utilization of the Ministry of Culture for the exploitation of the Olympic premises.
Pursuant to the decision of the Greek Inter-ministerial PPP Committee dated 05.06.2006, the Project was approved for inclusion under the provisions of Law 3389/2005.
The private partner that will be selected shall undertake:
a) the elaboration of all necessary design studies and documents needed for the issuance of licences and permits according to the law in force, for the  performance and/or maintenance of the Project, taking into consideration the existing building infrastructure of the Faliro Pavilion that will be handed over as it is,
b)  the financing of the Project through equity and debt
c)  all the works required for the restoration, reconstruction and reformation of the Project as they will be specified during the second phase of the tender
d) the facility management that will include the inspection, the preventive, regular and heavy maintenance (life cycle cost) and the technical daily operation of the infrastructure, the systems of the buildings and of the landscape, as per the Output Specifications to be included in the Tender Documents of the second phase of the Restricted Procedure, in order for the facility to operate  as a Conference Centre and to host events,
e) the insurance of all building and other infrastructure and equipment, both during the design and reconstruction phases and during the operational phase
f) the payment of any other expenses that may occur, the amount of which will be defined in the second phase of this Tender.

4. Admission or prohibition of variants.
Variants are prohibited

5. Total amount or extent.
The overall budget of the availability payments for the Project that will be paid to the Private Entity has been indicatively estimated to amount to 54.000.000,00 euros (+20% cost of insurance and heavy maintenance + VAT).

6. Duration of the Contract
Twenty six (26) years and six (6) months.

PART III. LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
7. Deposit and guarantees required
The guarantee for the participation in the second phase of the tender, as well as other guarantees shall be defined in the tender documents of the second phase.

8. Main terms concerning financing and payment and/or references to the texts in which these are contained:
The financing of the Project shall be made via equity and debt raised by the Private Entity. The Project shall be implemented according to Law 3389/2005 and the availability payments shall be linked to the output specification, which shall be described in the tender documents of the Second Phase.

9. Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded
Special Purpose Societe Anonyme, according to article 1, paragraph 4 of Law 3389/2005.

10. Additional Information
The tender shall take place and the contract shall be awarded and implemented according to Law 3389/2005, Directive 2004/18/EU, Law 2522/1997, Law 3310/2005, Law 2741/1999 and the terms of the tender documents of the first and second Phase of the tender.

11. Entities entitled to participate
Any physical or legal entities may participate in the tender, independently or in consortium, as long as they or their members come from a Member State of the European Union or the European Economic Area (EEC) or from states that have signed bilateral agreements or association agreements with the European Union or have ratified the Government Procurement Agreement (GPA) under the auspices of the World Trade Organization (WTO), as long as they satisfy the conditions and participation requirements as set in the detailed Tender Documents of Restricted Procedure - First Phase - Submission of Interest Expression.
Any Entities may participate in the tender provided that they fulfil the minimum levels of financial adequacy, credit worthiness and experience in securing debt financing for projects repaid by end users, PPP projects and concession projects, as follows:

i) The average net results before taxes of each candidate for the last three financial years, as evidenced in the published financial statements, must be positive. In case of a consortium, the above criterion shall be calculated as the average of the net results before taxes of the members of the consortium, weighted according to their participation percentage in the consortium, and should obligatorily occur at least for one member of the consortium, participating in it with a share of more than 33%.

ii) The ratio of the sum of the debt to the sum of the equity of each candidate for the last three financial years must be lower than 2, as evidenced in the published financial statements of the three last financial years. In case of a consortium, the above criterion shall be calculated as the weighted average of the ratio of debt to equity of the consortium members, according to their participation percentage in the consortium, and should obligatorily occur at least for one member of the consortium, participating in it with a share of more than 33%.

iii) The average equity capital for each candidate for the last three financial years should exceed 20.000.000 euros, as will be evidenced by its published financial statements of the last three financial years. In case of a consortium, the above criterion shall be calculated as the weighted average of the consortium members' equity capital for the last three financial years, according to their participation percentage in the consortium, and should obligatorily occur at least for one member of the consortium, participating in it with a share of more than 33%.

iv) Each Candidate should demonstrate its credit and debt raising ability with respect to the Project. In case of a consortium, the percentage of participation of each member in the consortium shall be determined; said percentage shall be the percentage of each member of the consortium in the share capital of the Special Purpose Company, should said consortium be selected to implement the project.

Each candidate shall be excluded from the tender procedure, provided that any of the following occurs with respect to the specific person (in case of participation of a physical person or of a legal entity) or any of its members (in case of participation of a consortium) or any of the collaborating operators, joint ventures or consortiums of the paragraphs 10.4.a, 10.4.b and 10.4.c:
Has been convicted by a final judgment for one or more of the following:
- Participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA.
- Bribery, as defined in Article 3 of the Council Act of 26 May 1997(21) and Article 3(1) of Council Joint Action 98/742/JHA.
- Fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
- Money laundering, as defined in Article 1 of Council Directive 91/308/EEC, on prevention of the use of the financial system for the purpose of money laundering
- Embezzlement (375 of the Greek Penal Code), fraud (386, 388 PC), blackmail (385 PC), forgery (216, 218 PC), false oath (224 PC), bribery (235 - 237 PC) and fraudulent bankruptcy (398 PC), provided that these convictions are related to its professional activities.
Has been convicted by final judgment under the laws of the state where he/she is established, for an offence involving his/her professional conduct
is subject to bankruptcy proceedings, liquidation, suspension of trading, administration or receivership or any other status arising from similar proceedings envisaged in the national legal and regulatory provisions applicable in each case, or if proceedings have been initiated with a view to placing the person in bankruptcy, liquidation, administration or receivership or any other status arising from similar proceedings envisaged in the national legal and regulatory provisions applicable in each case.
Has been proven to have committed a serious professional offence.
Has failed to meet its obligations in respect of the payment of national insurance contribution in accordance with the legal provisions of the country where it is established or under Greek law.
Has failed to meet its obligations in respect of the payment of taxes and duties in accordance with the legal provisions of the country where it is established or under Greek law.
Has made a false statement in the provision of the above information or has failed to provide this information.

The persons entitled to participate in the tender, according to the above, should for:
a)  The elaboration of all design studies of the Project
b)  The reconstruction and restoration of the Project and the landscape formation / plantation
c)  The facility management and the maintenance of the infrastructure of the Project
must have the below mentioned design, construction and facility management qualifications and experience or demonstrate in written their ability to cooperate with any capable legal entities or physical persons -independently, in consortium or joint venture-, which meet the below mentioned design, construction and facility management qualifications and experience:

1. For the elaboration of the design studies of the project:
 
1(a) Be listed in the Greek Registers of Designers or Design Offices/Companies, referred to in Annex ΙΧ C of Directive 2004/18/ΕC and, specifically, hold the following planning/design qualifications:
a) E class in categories 6 and 7 ''Architectural studies for building projects'' and ''Special Architectural studies''
b)  E class in category 8 ''Static studies''
c) E class in category 9 ''Electrical engineering studies''
d)  C or above in category 25 ''Landscape restoration - plantation''

(1b) Or come from member states of the EU or EEA or states which have ratified the WTO Agreement on Government Procurement, which keep equivalent registers to those specified under the above paragraph 1(a) and are registered in classes and categories corresponding to those of paragraph 1(a),

(1c) Or come from member states of the EU or EEA or states which have ratified the WTO Agreement on Government Procurement which do not keep the registers specified above and are registered on professional/commercial registers of the state where they are established and have general experience corresponding to that deriving from registration on the Registers of Designers - Design Offices/Companies, i.e. a personnel with experience in corresponding classes of design, as follows:
a) for categories 6 and 7 ''Architectural studies for building projects" and ''Special Architectural studies'' at least two staff members with experience, one of them at least 8 years and the other at least 12 years
b) for category 8 "Static studies" at least two staff members with experience, one of them at least 8 years and the other at least 12 years
c) for category 9 "Electrical engineering studies" at least two staff members with experience, one of them at least 8 years and the other at least 12 years and
d) for category 25 ''Landscape restoration - plantation'' at least one staff members with experience of at least  2 years.

2. For the construction of the Project

(2.a)  Be listed in the Register of Contracting Companies, kept at the General Secretariat for Public Works at the Ministry of the Environment, Physical Planning and Public Works and mentioned in Annex ΙΧ Α of Directive 2004/18/ΕC.

(2b) Or come from member states of the European Union or European Economic Area (EEA), or from states which have signed the Agreement on Government Procurement of the WTO, in which official lists of recognized contracting entities are kept, in accordance with Annex ΙΧ Α of Directive 2004/18/ΕC, provided that they are registered on these official lists.

(2c) Or come from the states listed above under (2b) in which official lists of recognized contracting entities are not kept but which are listed in professional/commercial registers of the state where they are established, provided that they can demonstrate that they meet the conditions of paragraphs 10.4.b.5 and 10.4.b.6 of the Tender.

In case of a construction consortium or joint venture, each member must participate in it with a share of at least 25%.


(3) For the facility management and maintenance of the Project:

Have a corporate scope including the maintenance, technical operation and facility management of projects and infrastructure themselves or in case of a joint ventures or consortium, their members.

Each person or legal entity is entitled to participate in only one competing group, whether acting solely or as member of a consortium or as member of a joint venture or as an associate member. Otherwise all candidates in whose composition it participates as a member or with whom it collaborates shall be disqualified.
 
The Candidates and the above mentioned collaborating companies must satisfy the minimum financial and technical ability levels, as set in article 10 of the Tender Documents of Restricted Procedure- First Phase- Submission of Interest Expression.

PART 4: PROCEDURE

12. Award Procedure.
Restricted procedure.

13. Limitations as to the number of entities to be invited to submit tenders.
A) Anticipated number of candidates

Five (5)
B) Objective criteria to be used to chose that number of candidates.
According to article 16 of the Tender Documents of Restricted Procedure - First Phase - Submission of Interest Expression.

14. Contract Award criterion
The most economically advantageous offer (according to the criteria that will be described in the invitation to submit tenders)

15. Deadline for the receipt of applications for files or for the access to files
27 August 2007

16. Name, address, telephone and fax numbers, e-mail of the agency from which the Tender Document of Restricted Procedure- First Phase - Submission of Interest Expression and further can be requested.

General Secreteriat for the Olympic Utilization, Ministry of Culture,
7 Kifissias Avenue, 2nd floor, Athens, PC 11523
tel. 210 6497000 , fax 210 6496610, e-mail: ggoa@ggoa.culture.gr, website: www.ggoa.gr
Information: G. Vamvourelis, tel: 210 6497070-1 fax: 210 6496610, e-mail :    gvamvourelis@ggoa.culture.gr

17. Cost for the provision of the documents and payment terms
The interested parties can obtain the Tender Documents in Greek for the amount of 150 Euros. The translation of the Tender in English language is also available for the amount of 300 Euros.

18. Deadline for the receipt of the interest expressions
6 September 2007

19. Language that shall be used in the application for participation
Greek

20. Day of dispatch of the notice to the Commission
2 July 2007