Home >> Tenders >> Ppp Tenders >> Tender information notice for the design, construction, financing and facility management of the building infrastructure for 13 Police divisions and other Regional Police Services through a PPP

Tender information notice for the design, construction, financing and facility management of the building infrastructure for 13 Police divisions and other Regional Police Services through a PPP

Project Sector: 
Tender Type: 
Submission Deadline: 
Thu, 10/07/2008
Contract award procedure: 
Tender Summary: 

TENDER INFORMATION NOTICE
DESIGN, CONSTRUCTION, FINANCING AND FACILITY MANAGEMENT OF THE BUILDING INFRASTRUCTURE OF 13 POLICE DIVISIONS AND OTHER REGIONAL HELLENIC POLICE FORCE SERVICES THROUGH PPP

PART I: CONTRACTING AUTHORITY
1. Name, address, telephone and fax number, e-mail address of the Contracting Authority.
"Hellenic Public Real Estate Corporation S.A.", 158 A Alexandras Avenue & 45, Koniari Str, Athens, P.C. 11471, tel: +30 210 6405000, +30 210 6405232, fax: +30 210 6440079, email: ked-ath@ked.gr, website: www.ked.gr

Part II: DESCRIPTION

2. Name of the contract, as given by the Contracting Authority.
"Design, Construction, Financing and Facility Management of the Building Infrastructure of 13 Police Divisions, Departments, Stations and Other Regional Services of the Hellenic Police Force Through PPP".

3. Brief description of the contract.
The scope of the PPP contract concerns the design, construction, financing and facility management of the Building Infrastructure of 13 Police Divisions, Departments, Stations and Other Regional Services of the Hellenic Police Force (Project). This partnership is part of the strategic goals of the Ministry of Interior to solve the accommodation problem of the Hellenic Police Force and upgrade its infrastructure. By its decision dated 01.03.2007, as modified on 30.01.2008, the Inter-Ministerial PPP Committee, approved the implementation through PPP (L. 3389/2005) of the above-mentioned building infrastructure of the Hellenic Police Force. The building infrastructure will be constructed on land property belonging to the Hellenic State, or (on land property) of which the procedure of concession - for ownership or for use - is to be completed imminently. 
The Hellenic State shall utilize the new infrastructure for the accommodation of the Hellenic Police Force Services for the period of the Partnership and the Hellenic Public Real Estate Corporation S.A shall pay to the Special Purpose Societe Anonyme (SPSA) created by the SPV that will undertake this project, pursuant to L. 3389/2005, periodical availability payments, starting from the beginning of the operation of the new infrastructure and until the end of the Partnership.
 
The SPV to be selected will undertake:
(a) the drawing up of all the necessary designs and documents that will be submitted during the PPP contract, along with all the necessary actions in order to secure that all the licences and permits will be issued on time for the execution or/and the maintenance of the Project.
b) The construction of the building infrastructure of the Project and the configuration of its surrounding spaces, as described analytically during the 2nd Phase of the Tender, in order to be fully available for use and operation according to their scope. 
(c) the financing of the project with equity or/and debt,
(d) the facility management during the PPP Contract, mainly the inspection, the usual, precautionary and reparative maintenance, heavy maintenance (life cycle cost), technical operation, usual facility management and supervision for the availability and operation of the installations and the systems of the building infrastructure and its surroundings, as described analytically in the 2nd phase of the Tender, in order to secure that the Project will be ready on time and available -according to the availability requirements as defined in the Tender Document of Restricted Procedure - 2nd Phase and
(e) the insurance of the building and other installations and systems of the infrastructure that fall within the scope of the contract, during the design, the construction and the operation of the Project. 
(f) the repayment of the management fee of the Awarding Authority and any other expenses that may arise, of which the final amount shall be determined during the 2nd Phase of the Procedure.

4. Admission or prohibition of variants.
Variants are prohibited.
 
5. Total amount or extent.
The total amount of the availability payments of the Project, which will be paid to the SPSA, during the operation period of the Partnership has been indicatively estimated, in present value, according to the Inter-Ministerial PPP Committee's decision dated 01.03.2007, as modified on 30.01.2008, to 89.000.000 euros, including the cost for the facility management (regular and preventative maintenance), plus the cost for the insurance and the heavy maintenance of the infrastructure, which is estimated to 20% of the total budget, plus VAT.

6. Duration of the contract.
Twenty-seven (27) years.


PART III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION.

7. Deposit and guarantees required.
The guarantee for the participation in the 2nd phase of the tender, as well as other guarantees shall be defined in the tender documents of the second phase.

8. Main terms concerning financing and payment and / or references to the texts in which these are contained.
The Awarding Authority will pay to the Special Purpose Societe Anonyme (SPSA) created by the SPV that will undertake this project, pursuant to L. 3389/2005, periodical availability payments, starting from the beginning of the operation of the new infrastructure and until the end of the Partnership.

9. Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded.
Special Purpose Societe Anonyme (SPSA), according to article 1, paragraph 4 of Law 3389/2005. Founders and initial shareholders of the SPSA shall be the selected Private Partner or its members, in case of a Union of Entities, according to their participation percentage to the Candidate.

10. Additional information.
The tender shall take place and the contract shall be awarded and implemented according to Law 3389/2005, Directive 2004/18/EC, P.D. 60/2007, Directive 89/665/EC, Law 2522/1997, P.D. 774/1980, as in force, Law 3310/2005, P.D. 774/1980 and in the context of the terms and conditions laid down in the tender documents of the 1st and 2nd phase of the Tender Procedure.

11. Entities entitled to participate.
11.1. At the tender may participate physical or legal entities, independently or in union, as long as they or their members come from a Member State of the European Union or the European Economic Area (EEC) or from countries that have signed bilateral agreements or association agreements with the European Union or have ratified the Government Procurement Agreement (GPA) under the auspices of the World Trade Organization (WTO) and satisfy the conditions and participation requirements as set in the Tender Documents of Restricted Procedure - First Phase - Submission of Interest Expression (art. 14.2-14.8 and 15).

11.2. For the signing of the PPP contract the SPV must take the form of a SPSA. The scope of the SPSA will concern exclusively the implementation of the Project, while founders and initial shareholders of it will be exclusively the selected SPV or its members - in case of a Union of Entities - according to their participation percentage, as stated during the Tender Procedure.

11.3. Moreover, the SPSA may enter into agreements
(a) for the elaboration of the necessary designs, with the designers that will be stated, independently of their participation or not in the Candidate/Contestant scheme and, consequently, in the SPSA, according to art. 14.9 of the Invitation for Submission of Interest Expression as follows:

With physical or legal entities, independently or in consortium or joint venture, which has been formed or shall be formed, as long as they or their members (in the case of consortia or joint ventures):
(i) Are registered in the Greek Register for Designers, which are mentioned in the Appendix IX C of Directive 2004/18/EC and, specifically, have the following Designer Certificates:
· D Class and plus in category 06 "Architectural Design of Buildings"
· D Class and plus in category 08 "Static Design"
· D Class and plus in category 09 "Mechanical/ Electrological Design

(ii) Come from Member Countries of the European Union or the European Economic Area (EEC) or from States that have ratified the Government Procurement Agreement (GPA) under the auspices of the World Trade Organization (WTO), that keep similar records with those mentioned above under paragraph (i) and are registered in classes and design categories, corresponding to the ones mentioned above under paragraph (i), or
(iii) Come from Countries as stated in (ii) above, in which formal records of the previous paragraphs do not exist and are registered in Professional / Commercial Records of their countries and possess general experience corresponding to that, which derives from the Greek Designer Records, and more specifically staff with experience in the following design categories:

· For category 06 "Architectural Design of Buildings" staff with a capacity of 12 units minimum, including at least three (3) employees [two with experience of at least eight (8) years and one with experience of at least twelve (12) years].
· For category 08 "Static Design", staff with a capacity of 12 units minimum, including at least three (3) employees [two with experience of at least eight (8) years and one with experience of at least twelve (12) years].
· For category 09 "Mechanical, Electrological and Electronic Design" staff with a capacity of 12 units minimum, including at least three (3) employees [two with experience of at least eight (8) years and one with experience of at least twelve (12) years].

Each designer is entitled to participate in only one contestant scheme.

(b) For the construction part of the Project, with the companies that will be stated to execute this part and according to their declared percentages, independently of their participation or not in the Candidate/Contestant scheme and, consequently, in the SPSA scheme, according to paragraph 14.9 of the Invitation for Submission of Interest Expression as follows:
(i) With independent construction companies:
 
· Registered in the Greek Register of Construction Companies (M.E.EP.), which is kept at the General Secretariat for Public Works in the Ministry of Environment, Planning and Public Works and is mentioned in the Appendix IX A of Directive 2004/18/EC.
· Or that come from Member States of the European Union or the European Economic Area (EEC) or from states that have ratified the Government Procurement Agreement (GPA) under the auspices of the World Trade Organization (WTO), in which official lists of certified construction companies exist, according to the Appendix IX A of Directive 2004/18/EC, as long as they are registered in them.
· Or that come from States as stated above, in which official lists of certified construction companies do not exist, as long as they are registered in the Professional / Commercial Records of their countries.
 
(ii) with consortia of the above-mentioned companies. The above-mentioned companies cannot exceed the limit of four (4), otherwise the Candidate/Contestant is excluded.
Each construction company is entitled to participate to only one contestant scheme.

(c) For the facility management and maintenance of the building infrastructure of the Project, with the companies that will be stated by the Candidate/Contestant and according to their declared percentages, independently of their participation or not in the Candidate/contestant Scheme and, consequently, in the SPSA scheme, according to paragraph 14.9 of the Invitation for Submission of Interest Expression as follows:

(i) The companies, that will be stated to undertake the facility management of the Project must include in their Scope the services mentioned above and
(ii) In the case of a consortium or joint venture, the participant companies cannot exceed the limit of three (3) otherwise the Candidate/Contestant is excluded.
Each company is entitled to participate in only one contestant scheme.

The Candidates and the above-mentioned companies must satisfy the conditions and participation requirements (financial and technical), as set in art. 14 of the Tender Document of Restricted Procedure - First Phase - Submission of Interest Expression.

PART IV: PROCEDURE

12. Award Procedure chosen.
Restricted procedure.

13. Limitations as to the number of entities to be invited to submit tenders.
 
Α) Anticipated number of Candidates.
Five (5).
Β) Objective criteria to be used to chose that number of candidates.
According to article 19 of the Tender Document of Restricted Procedure - First Phase - Submission of Interest Expression.

14. Contract award criterion.
The most economically advantageous offer, according to art. 10 par. 1 of L. 3389/2005, art. 51 par. 1a of P.D. 60/2007 and art. 53 of the EC Directive 2004/18. The specific criteria will be described in the invitation to submit tenders (Second Phase Tender Documents).

15. Deadline for the receipt of applications for files or for the access to files or for clarifications.
Friday, 04.07.2008 at 15.00 o' clock.

16. Name, address, telephone and fax numbers, e-mail of the agency from which the Tender Document of Restricted Procedure - First Phase - Submission of Interest Expression and further can be requested.
"Hellenic Public Real Estate Corporation S.A.", 158 A Alexandras Avenue & 45, Koniari Str, Athens, P.C. 11471, tel: +30 210 6459700, fax: +30 210 6440079, email: ked-ath@ked.gr, website: www.ked.gr. Information: Ms Papadopoulou Evangelia, tel: +30 210 6405232, fax: +30 210 6405260, email: ep068@ked.gr.

17. Cost for the provision of the documents and payment terms.
Each party concerned can receive the abovementioned documents paying the amount of 150 euros. A translated version in English is also provided, at the cost of 300 euros.  
 
18. Deadline for the submission of the interest expressions.
Thursday, 10.07.2008, at 11:00 o' clock.

19. Language that shall be used in the application for participation.
Greek.

20. Day of dispatch of the notice to the Official Journal of the European Communities.
23.04.2008

For the Hellenic Public Real Estate Corporation (KED) S.A.

The Managing Director
Constantinos Ag. Gratzios