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Tender Information notice for the provision of advisory services for the implementation of the design, installation and maintenance of security systems at twenty- three (23) outlying ammunition deposits via a Public Private Partnership.

Project Sector: 
Tender Type: 
Contracting Authority: 
Submission Deadline: 
Mon, 24/11/2008
Contract award procedure: 
Tender Summary: 

MINISTRY OF NATIONAL DEFENCE
GENERAL DIRECTORATE OF FINANCIAL PLANNING AND SUPPORT


"TENDER INFORMATION NOTICE FOR THE PROVISION OF ADVISORY SERVICES FOR THE IMPLEMENTATION OF THE DESIGN, INSTALLATION AND MAINTENANCE OF SECURITY SYSTEMS AT TWENTY-THREE (23) OUTLYING AMMUNITION DEPOTS VIA A PUBLIC - PRIVATE PARTNERSHIP"

NAME, ADDRESS, TELEPHONE AND FAX NUMBER, E-MAIL ADDRESS OF THE CONTRACTING AUTHORITY.
Hellenic State - Ministry of National Defense, 229-231 Mesogeion Av., Athens, p.c. 154 51, tel: 210 7466212, fax: 210 7474235, e-mail: prom@mil.gr

AWARD PROCEDURE: Public Tender with Open Procedure.

CONTRACT TYPE: Contract for the provision of Advisory Services.

PLACES FOR THE PROVISION OF SERVICES: Athens, Ioannina, Kozani, Yiannitsa, Kilkis, Serres, Drama, Kavala, Xanthi - GREECE
 
BRIEF DESCRIPTION OF THE CONTRACT.
The scope of Advisory services is to support the Contracting Authority during the procedure to prepare and finalise the optimum form of partnership and to select the most suitable SPV who, as part of the PPP project, will undertake the design, financing, installation and maintainence of security systems at twenty-three (23) outlying ammunition depots, in the context of the scope of contract and the requirements to be laid down by the Contracting Authority with the assistance of the Advisor.

The Greek State will use the equipment that is to be installed and the infrastructure that is to be created for the Partnership period, and will pay periodic availability payments to the PSP, following commencement of operation of the systems; the amount of these payments shall be connected to the yield of the PSP and the performance of the systems.

The basic sectors in which advisory services will be provided include:

- the finalisation of the business plan including the proposal on the type and procedure of tendering, the partnership form and its basic parameters, the detailed verification of the Partnership Agreement budget, including the specification of the necessary maintenance costs and equipment replacement costs throughout the term of the Partnership Agreement (life cycle cost), the evaluation and setting of potential parameters for modification-improvement and adjustment to new conditions during the validity term of the Partnership Agreement and detailed proposals for procedures involving the arrangement of modifications, the detailed specification and allocation of risks among the parties in order to ensure value for money for the Contracting Authority,

- the preparation, finalisation and refining of the Project's technical specifications, including the specifications for constructing the necessary building and electrical infrastructure, for the design, supply, installation and maintenance of the security systems, as well as for the rules on the management of the Project and their adaptation to the needs of the PPP agreements.

- the preparation of the minimal requirements of availability and performance of the security systems, which shall be connected to the availability payments.

- the drawing up of tender notices and other documents for the selection of the PSP, and provision of clarifications to Tenderers, as well as advisory services during the evaluation of the Tenderers.

- the specification of the terms of the contracts to be drawn up and participation in any negotiations or consultations with potential PSPs.

- the transfer of know-how to the Contracting Authority and the Greek State in general relating to all foregoing issues and in particular to monitoring the implementation of the scope of contract and quality assurance issues.

BUDGET: 400.000 maximum (VAT excluded). The Contracting Authority keeps the option to assign the Advisor new services consisting in the repetition of similar contract services, pursuant to art. 31, par. 4b of the Directive 2004/18/EC.

CONDITIONS FOR VALID PARTICIPATION: In the tender are entitled to participate physical or legal entities, independently or in consortium or in joint venture, that is/are already or will be established, operating mainly in the field of services, as those referred to in art. 3 of the Notice and fall into the categories 6, 7, 11 and 12 of annex IIA, as well as the category 21 and 23 of annex IIB of the directive 2004/18/EC, if themselves or any of their members (in the case of consortium or joint venture):
1. Are registered in the Greek Designer Register or Design Office Register and, particularly, have at least the following Designer Certificate:
a) B Class or plus in category 06 "Architectural designs of building projects"
b) B Class or plus in category 08 "Static Designs"
c) E Class in category 09 "Mechanical, Electrological and Electronic Designs" 
2. Or come from countries members of EU, or EEA, or countries that have ratified the agreement for public contracts of the World Trade Organization and which keep equivalent registers, according to art. 52 of the directive 2004/18/EC, and are registered in classes and categories of designs or services corresponding to those of the above par. 1,
3. Or come from countries members of EU, or EEA, or countries that have ratified the agreement for public contracts of the World Trade Organization but which do not keep registers such as those mentioned in the previous paragraphs, and are registered in the Professional/Trade Registers of Annex IX C of the Directive 2004/18/EK or in the equivalent registers of their countries, and have general experience corresponding to this resulting from the registration in the Designer Register or Design Office Register, i.e. executive work force with experience in equivalent design categories
4. The legal advisors should be registered in the local Bar Association.
5. The participants should fulfil the following minimum levels of financial adequacy:
(a) Average turnover over the three last economic years, over 1.000.000, to be proven by published balance sheets
(b) Average turnover of the financial member/s of the consortium or joint venture of the tenderer in the financial field (corporate finance, project finance etc) over the three last economic years, over 500.000, to be proven by published balance sheets or by the submitted relevant solemn declarations.
In the case of a consortium or joint venture, the weighed average turnover mentioned above, shall be taken into account, for the three last economic years, on the basis of each member's participation rate in the consortium or joint venture, provided that these members operate in the provision of services related to the subject of this tender.
In the case that entities participating in the tender operate for less than three years, the average turnover of these years' operation shall be taken into account.
All the tenderers are obliged to undertake in writing the obligation to protect the confidentiality of the information made known to them during or on the occasion of this tender.
Tenderers are also obliged in writing to submit an Industrial Security Certificate in the event that they are awarded the project. Otherwise they shall be disqualified.
Each physical or legal entity is entitled to participate only in one contesting scheme, individually or as partnership member or as joint venture member. In the contrary case, all tenderers with this person in their scheme shall be excluded from the procedure.

EFFECTIVE TERM OF CONTRACT: eighteen (18) months from the signing of the Contract.

ADMISSION OR PROHIBITION OF VARIANTS: Variants are prohibited.

APPLICABLE LAW: L. 3389/2005 (GOJ A 232), L. 3483/2006 (GOJ A 169), art. 16 par. 1, P.D. 60/2007 (GOJ A  64), Directive 2004/18/EC and Directive 89/665/EC.

NAME, ADDRESS, TELEPHONE AND FAX NUMBERS, OF THE SERVICE FROM WHICH THE TENDER DOCUMENT CAN BE RECEIVED: Support Unit of the Ministry of National Defence, 229-231 Mesogeion Av., Athens, p.c. 154 51, tel: 210 6598393, fax: 210 6422208, information: Mr Ioannis Stamou, during working days and hours.

DEADLINE FOR RECEIPT OF TENDER DOCUMENTS AND INFORMATION: Until 6 days prior to the deadline for the Tenders submission.

COST FOR THE PROVISION OF THE DOCUMENTS AND PAYMENT TERMS: Each party concerned can receive the abovementioned documents paying the amount of 15 euros. A translated version in English is also provided, at the cost of 300 . 

DEADLINE FOR THE SUBMISSION OF TENDERS: Monday, 24.11.2008, at 10.00 a.m. at 229-231 Mesogeion Av., Athens - Greece, p.c. 154 51.

LANGUAGE: Greek

DATE FOR THE OPENING OF TENDERS: Monday, 24.11.2008, at 10.00 a.m., at the Premises of the Supporting Unit of the Ministry of National Defence, 229-131 Mesogeion Av., p.c. 154 51, tel: 210 6598393, fax: 210 6422208. Candidates or their representatives (on the basis of a written authorisation) may be present at the opening of the Tenders.

GUARANTEES: Participation guarantee of  20.000. Performance Bond, equal to 10% of the financial object of the contract.

BASIC TERMS OF FINANCING: The Contract shall be financed from the Public Investments' Program.

CONDITIONS FOR VALID PARTICIPATION: art. 11, 12 and 14 of the Tender Notice

VALIDITY PERIOD OF TENDERS: Seven (7) months, beginning from the next day of the deadline for submission of Tenders.
 
CONTRACT AWARD CRITERION: The most economically advantageous tender, according to the criteria described in the Tender Notice.

APPEALS: L. 2522/1997
 
DATE OF DISPATCH OF THE NOTICE TO THE OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES: 22.09.2008

Kalliris Pelopidas

General Director
General Directorate of financial Planning and Support