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Information Notice for the Tender of Advisory Services for the implementation of the Facility Management of the military school of Evelpidon and other projects for the Army and the Air Force through a PPP

Full title: 
Information Notice for the Tender of Advisory Services for the implementation of the Facility Management of the military school of Evelpidon, the implementation of a new hotel facility for the spa therapy center for the war invalids at Methana and the implementation of residences, nursery schools and sports facilities for the Army and the Air Force through a PPP
Project Sector: 
Tender Type: 
Contracting Authority: 
Submission Deadline: 
Fri, 27/06/2008
Contract award procedure: 
Tender Summary: 

MINISTRY OF NATIONAL DEFENCE
GENERAL DIRECTORATE OF FINANCIAL PLANNING AND SUPPORT
TENDER NOTICE No 3/08

INFORMATION NOTICE FOR THE TENDER WITH OPEN PROCEDURE
FOR THE SELECTION OF A CONTRACTOR FOR THE PROVISION OF ADVISORY SERVICES FOR THE IMPLEMENTATION OF THE FACILITY MANAGEMENT OF THE MILITARY SCHOOL OF EVELPIDON, THE IMPLEMENTATION OF A NEW HOTEL FACILITY FOR THE SPA THERAPY CENTER FOR THE WAR INVALIDS AT METHANA AND THE IMPLEMENTATION OF RESIDENCES, NURSERY SCHOOLS AND SPORTS FACILITIES FOR THE ARMY AND THE AIR FORCE THROUGH A PPP

 
 
NAME, ADDRESS, TELEPHONE AND FAX NUMBER, E-MAIL ADDRESS OF THE CONTRACTING AUTHORITY.
Hellenic State - Ministry of National Defense, 229-231 Mesogeion Av., Athens, p.c. 154 51, tel:210 7466212, fax: 210 7474235, e-mail: prom@mil.gr

AWARD PROCEDURE: Public Tender with Open Procedure.

CONTRACT TYPE: Contract for the provision of Advisory Services.

PLACES FOR THE PROVISION OF SERVICES: Athens, Methana, Alexandroupoli, Orestiada, Didimoticho, Larisa, Volos, Ioannina, Lamia, Trikala, Kilkis, Serres, Nea Agcialos (Magnesia), Elefsina, Mikra (Thessaloniki), Tanagra (Voiotia), Souda (Chania), Araxos (Axhaia), Andravida (Ilia), Kalamata, tatoi. Tripoli and the islands of Rhodes, Kos, Chios, Limnos, Samos, Lesvos, Skiros - Greece
 
BRIEF DESCRIPTION OF THE CONTRACT.
The scope of Advisory services is to support the Contracting Authority during the procedure to prepare and finalise the optimum form of partnership and to select the most suitable SPV who, as part of the PPP project, will undertake:
a. The facility management (maintenance, repairs and cleaning), as well as the provision of additional services (preparation of meals, repair of military uniforms and shoes, transports, bed sheets and blankets cleaning services, printing and photocopying house and barbershop)
b. The design, financing, construction, installation of the necessary equipment, maintenance, energy and facility management (cleaning services, laundry, waste management, preparation of meals), insurance and commercial exploitation of the new hotel facility of the Methana Spa Centre for the War Invalids, with a total capacity of 250 beds and
c. The design, financing, construction and maintenance (precautionary and reparative), facility management and insurance of residences, nursery schools and sports facilities for the Army and the Air Force, in the context of the contractual scope and the requirements laid down by the Contracting Authority with the assistance of the Advisor.

The Advisor to be selected will undertake the provision of financial, technical and legal services to the Contracting Authority.
Particularly, the basic sectors in which advisory services will be provided, include:
- Finalizing the business plan, the partnership form, its basic parameters, detailed determination and allocation of the risks in order to secure value (value for money) for the Contracting Authority.
- Drawing up of the technical and maintenance and securing specifications (guarding, securing) and adjust them to the needs of PPPs
- Drawing up the tender notice and other documents for the selection of the private sector partner (SPV) and provision of advisory services during the evaluation of the Tenderers.
- Specifying the terms of the contracts to be concluded and providing advisory services and participating in any negotiations or consultations with potential private sector partners.
- Transferring know-how to the Greek State concerning the aforementioned issues, and in particular concerning monitoring of implementation of the scope of contract and quality assurance issues.

Categories 6, 7, 11 and 12 of ANNEX II A, Category 21 of ANNEX IIB of the Directive 2004/18/EC.

BUDGET: Euros 1.000.000 (VAT excluded). The Contracting Authority keeps the option to assign the Advisor new services consisting in the repetition of similar contract services, pursuant to art. 31, par. 4b of the Directive 2004/18/EC.

CONDITIONS FOR VALID PARTICIPATION: In the tender are entitled to participate physical or legal entities, independently or in consortium or in joint venture, that is/are already or will be established, operating mainly in the field of services, as those referred to in art. 3 of the Notice and fall into the categories 6, 11 and 12 of annex IIA, as well as the category 21 of annex IIB of the directive 2004/18/EC, if themselves or any of their members (in the case of consortium or joint venture):
1. Are registered in the Greek Designer Register or Design Office Register and, particularly, have at least the following Designer Certificate:
a) D or E Class in category o6 'Architectural designs of building projects'
b) D or E Class in category 08 'Static Designs'
c) D or E Class in category 09 'Mechanical, Electrological and Electronic Designs' 
2. Or come from countries members of EU, or EEA, or countries that have ratified the agreement for public contracts of the World Trade Organization and which keep equivalent registers, according to art. 52 of the directive 2004/18/EC, and are registered in classes and categories of designs or services corresponding to those of the above par. 1,
3. Or come from countries members of EU, or EEA, or countries that have ratified the agreement for public contracts of the World Trade Organization but which do not keep registers such as those mentioned in the previous paragraphs, and are registered in the Professional/Trade Registers of Annex IX C of the Directive 2004/18/EK or in the equivalent registers of their countries, and have general experience corresponding to this resulting from the registration in the Designer Register or Design Office Register, i.e. executive work force with experience in equivalent design categories
4. The legal advisors should be registered in the local Bar Association.
5. The participants should fulfil the following minimum levels of financial adequacy:
(a) Average turnover over the three last economic years, over  Euros 6.000.000, to be proven by published balance sheets or by the submitted relevant solemn declarations.
(b) Average turnover of the financial member/s of the consortium or joint venture of the tenderer in the financial field (corporate finance, project finance etc) over the three last economic years, over Euros3.000.000, to be proven by published balance sheets or by the submitted relevant solemn declarations.
In the case of a consortium or joint venture, the weighed average turnover mentioned above, shall be taken into account, for the three last economic years, on the basis of each member's participation rate in the consortium or joint venture, provided that these members operate in the provision of services related to the subject of this tender.
In the case that entities participating in the tender operate for less than three years, the average turnover of these years' operation shall be taken into account.
In the case of a newly established legal entity, submission of provisory balance sheets or any other document in proof of the financial situation of the tenderer (e.g. bank certificates, professional risks insurance certificates, solemn declaration of other operators, whose capacities the tenderer relies on, for their relevant commitment) is mandatory, from which the average turnover of its operation period shall result.
In the case of tenderers, that are not subject to the obligation of balance sheet publication according to the law, it is obligatory that they submit a solemn declaration with regard to their financial situation comprising all the above data.
Each physical or legal entity is entitled to participate only in one contesting scheme, individually or as partnership member or as joint venture member. In the contrary case, all tenderers with this person in their scheme, shall be excluded from the procedure.

EFFECTIVE TERM OF CONTRACT: eighteen (18) months from the signing of the Contract.

ADMISSION OR PROHIBITION OF VARIANTS: Variants are prohibited.

APPLICABLE LAW: L. 3389/2005 (GOJ A? 232), L. 3483/2006 (GOJ A' 169), art. 16 par. 1, P.D. 60/2007 (GOJ A' 64), Directive 2004/18/EC and Directive 89/665/EC.

NAME, ADDRESS, TELEPHONE AND FAX NUMBERS, OF THE SERVICE FROM WHICH THE TENDER DOCUMENT CAN BE RECEIVED: Support Unit of the Ministry of National Defence, 229-231 Mesogeion Av., Athens, p.c. 154 51, tel: 210 6598393, fax: 210 6422208, information: Mr Ioannis Stamou, during working days and hours.

DEADLINE FOR RECEIPT OF TENDER DOCUMENTS AND INFORMATION: Until 6 days prior to the deadline for the Tenders' submission.

COST FOR THE PROVISION OF THE DOCUMENTS AND PAYMENT TERMS: Each party concerned can receive the abovementioned documents paying the amount of 15 Euros. A translated version in English is also provided, at the cost of 15 Euros. 

DEADLINE FOR THE SUBMISSION OF TENDERS: Friday, 27.06.2008, at 10.00 a.m. at 229-231 Mesogeion Av., Athens - Greece, p.c. 154 51.

LANGUAGE: Greek

DATE FOR THE OPENING OF TENDERS: Friday, 27.06.2008, at 10.00 a.m., at the Premises of the Supporting Unit of the Ministry of National Defence, 229-131 Mesogeion Av., p.c. 154 51, tel: 210 6598393, fax: 210 6422208. Candidates or their representatives (on the basis of a written authorisation) may be present at the opening of the Tenders.

GUARANTEES: Participation guarantee of Euros 50.000. Performance Bond, equal to 10% of the financial object of the contract, VAT excluded.

BASIC TERMS OF FINANCING: The Contract shall be financed from the Public Investments' Program.

CONDITIONS FOR VALID PARTICIPATION: art. 11, 12 and 14 of the Tender Notice

VALIDITY PERIOD OF TENDERS: Seven (7) months, beginning from the next day of the deadline for submission of Tenders.
Counter tenders of any nature or tenders for a share of the subject matter of this Notice shall not be accepted.

CONTRACT AWARD CRITERION: The most economically advantageous tender, according to the criteria described in the Tender Notice.

 
DATE OF DISPATCH OF THE NOTICE TO THE OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES: 23.04.2008

Kalliris Pelopidas

General Director
General Directorate of financial Planning and Support