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Information Notice for the tender of advisory services for the implementation of 11 sport centres and 13 swimming centres through a PPP scheme

Project Sector: 
Tender Type: 
Contracting Authority: 
Submission Deadline: 
Mon, 16/03/2009
Contract award procedure: 
Tender Summary: 

MINISTRY OF CULTURE 
SECRETARIAT GENERAL OF SPORTS

The Secretariat General of Sports of the Ministry of Culture announces a public tender with open procedure for the selection of a contractor for the provision of advisory services for the implementation of 11 sport centres and 13 swimming centres through a PPP scheme. According to the decision of the Greek Inter-ministerial Committee for PPPs (DESDIT) dated 01.09.2008, this tender shall be conducted pursuant to art. 6 par. 4 of L. 3389/2005, as amended by art. 16 par. 1 of L. 3483/2006 (GOJ A 169) and is governed by the provisions of directives 2004/18/EC of the European Parliament and the Council, of 31 March 2004 (L 134, 30/04/2004), which was incorporated to the Greek Legislation by P.D. 60/2007 (GOJ A 64) and 89/665/EEC, of 21 December 1989 (L395, 30/12/1989, Law 2522/1997).  
SCOPE: The scope of Advisory services is to support the Contracting Authority (Secretariat General of Sports), during the procedure to prepare and finalise the optimum form of partnership and to select the most suitable SPV who, as part of the PPP project, will undertake the design, financing, construction, maintenance, and insurance of 11 sports centres and 13 swimming centres, in the context of the contractual scope and the requirements laid down by the Contracting Authority with the assistance of the Advisor.
BUDGET:  750.000,00 (VAT excluded). Payment will follow the completion of the various phases of the project.
PLACES FOR THE PROVISION OF SERVICES: Athens, and the areas where the sports infrastructure will be implemented. Greece.
LANGUAGE: Greek. 
CONDITIONS FOR VALID PARTICIPATION: In the tender are entitled to participate physical or legal entities, independently or in consortium or in joint venture, that is/are already or will be established, operating mainly in the field of services, as those referred to in art. 3 of the Notice and fall into the categories 6, 11 and 12 of annex IIA, as well as the category 21 of annex IIB of the directive 2004/18/EC, if themselves or any of their members (in the case of consortium or joint venture):
1. Are registered in the Greek Designer Register or Design Office Register and, particularly, have at least the following Designer Certificate:
a) C, D or E Class in category o6 'Architectural designs of building projects'
b) D or E Class in category 08 'Static Designs? ΄
c) C, D or E Class in category 09 'Mechanical, Electrological and Electronic Designs'
2. Or come from countries members of EU, or EEA, or countries that have ratified the agreement for public contracts of the World Trade Organization and which keep equivalent registers, according to art. 52 of the directive 2004/18/EC, and are registered in classes and categories of designs or services corresponding to those of the above par. 1,
3. Or come from countries members of EU, or EEA, or countries that have ratified the agreement for public contracts of the World Trade Organization but which do not keep registers such as those mentioned in the previous paragraphs, and are registered in the Professional/Trade Registers of Annex IX C of the Directive 2004/18/EK or in the equivalent registers of their countries, and have general experience corresponding to this resulting from the registration in the Designer Register or Design Office Register, i.e. executive work force with experience in equivalent design categories
4. The legal advisors should be registered in the local Bar Association.
5. The participants should fulfil the following minimum levels of financial adequacy:
(a) Average turnover over the three last fiscal years, over 5.000.000, to be proven by published balance sheets or by the submitted relevant solemn declarations.
(b) Average turnover of the financial member/s of the consortium or joint venture of the tenderer in the financial field (corporate finance, project finance etc) over the three last fiscal years, over 2.000.000, to be proven by published balance sheets or by the submitted relevant solemn declarations.
In the case of a consortium or joint venture, the weighed average turnover mentioned above, shall be taken into account, for the three last fiscal years, on the basis of each member?s participation rate in the consortium or joint venture, provided that these members operate in the provision of services related to the subject of this tender.
In the case that entities participating in the tender operate for less than three years, the average turnover of these years? operation shall be taken into account.
In the case of a newly established legal entity, submission of provisory balance sheets or any other document in proof of the financial situation of the tenderer (e.g. bank certificates, professional risks insurance certificates, solemn declaration of other operators, whose capacities the tenderer relies on, for their relevant commitment) is mandatory, from which the average turnover of its operation period shall result.
In the case of tenderers, that are not subject to the obligation of balance sheet publication according to the law, it is obligatory that they submit a solemn declaration with regard to their financial situation comprising all the above data.
Each physical or legal entity is entitled to participate only in one contesting scheme, individually or as partnership member or as joint venture member. In the contrary case, all tenderers with this person in their scheme, shall be excluded from the procedure. 
Every tenderer should have in addition specific technical and professional ability as defined in art. 11 of the Notice, namely, experience either in the implementation or in the provision of advisory services with regard to a building infrastructure project via private financing (technical, financial or legal issues).
EFFECTIVE TERM OF CONTRACT: twenty four (24) months. The Contracting Authority may extend unilaterally the contract?s duration, beyond 24 months (or 30 months in the case where services are suspended). The extension shall not entitle the Advisor to any extra fee, on condition that the unilateral extension does not exceed a total of 36 months from the contract signing date. In all events, the contract shall be automatically terminated if the said period of 36 months from the contract signing date elapses and a new extension has not been agreed in writing by the contracting parties.
SELECTION CRITERIA: The most economically advantageous tender.
PARTICIPATION GUARANTEE: 37.500,00 euros
DEADLINE FOR TENDER SUBMISSION: 16.03.2009 at 12.00 o? clock, at the premises of the Secretariat General for Sports, 7 Kifissias Avenue, PC 115 23, Ampelokipi, Athens HELLAS, tel: 210-6496818, Fax: 210-6454132, e-mail:thm@sportsnet.gr, website: www.sportsnet.gr
VALIDITY PERIOD OF TENDERS: Nine (9) months, beginning from the next day of the deadline for submission of Tenders.
Counter tenders of any nature or tenders for a share of the subject matter of this Notice shall not be accepted.
DATE OF DISPATCH OF THE NOTICE TO THE OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES: 30/12/2008
DATE OF PUBLICTION OF THE NOTICE TO THE OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES: 03/01/2009
DATE FOR RECEIPT OF TENDER DOCUMENTS AND INFORMATION: The Notice and the accompanying documents can be received until 10.03.2009, at the Premises of the Secretariat General for Sports, 7 Kifissias Avenue, Ampelokipi, PC 115 23, Athens, HELLAS,  tel: 210-6496818, Fax: 210-6454132, e-mail: thm@sportsnet.gr, website: www.sportsnet.gr , information: Mrs. K. Tsakoniati, during working days and hours.

DATE FOR THE OPENING OF TENDERS: On Monday, 16.03.2009, at 12.00 o'clock. Candidates or their representatives (on the basis of a written authorisation) may be present at the opening of the bids.

Athens, January 5th 2009
The Secretary General for Sports

Stavros Douvis